For university admissions

Certified translation built for university admissions and registrar offices.

Verdacert is the certified-translation partner for US universities processing international transcripts at scale, plus graduate programs, professional schools, and credential evaluation services. We deliver WES-, ECE-, and NACES-compatible packets with grade-scale legends, accreditation context, and the certification statement evaluators expect at intake.

Built for: Admissions offices, registrars, international student services, graduate program coordinators

WES-ready
Packet format compatible with NACES evaluators
24 hrs
Standard turnaround per individual transcript
30+
Source languages with documented reviewer pools
FERPA
School-official exception data-sharing on request
Why this mattersVERTICAL CONTEXT

What universities teams actually need from a translation partner.

Most admissions offices process foreign credentials in two modes: a high-volume undergraduate intake window with thousands of transcripts in dozens of languages, and a graduate-program rolling intake where each application sits on a specific committee's desk waiting on one missing document. Both modes share the same friction point — certified translation is the gating step before any committee can read the file.

Verdacert handles both modes from one account. For the undergraduate window, we batch-process transcripts in bulk with consistent grade-scale legends and accreditation context for each issuing institution. For graduate programs, we turn around individual transcripts in under 24 hours so a missing translation doesn't extend a decision cycle. We also produce WES-, ECE-, and IERF-compatible packets that flow straight into the evaluator's intake without rejection.

For registrars handling outbound credentials (US transcripts going to foreign universities for study abroad or transfer), we provide reverse certification and apostille coordination through the relevant US Secretary of State. FERPA-aware handling is standard: documents are stored encrypted, access is role-based, and we sign data-sharing agreements consistent with FERPA's school-official exception when the work is for an admissions or registrar function.

What we handleRECURRING WORK

The translation work universities teams hand to us.

Regulations & standardsWHAT WE ALIGN TO

Rules and standards that govern universities translation work.

Every Verdacert translation in this vertical is produced to satisfy the specific regulations below. We cite them explicitly so your compliance team can reconcile our output to your file-review checklist.

FERPA (20 U.S.C. § 1232g; 34 CFR Part 99)

Family Educational Rights and Privacy Act. Verdacert handles student records under the school-official exception when working on behalf of an admissions or registrar function, with appropriate data-sharing agreements.

8 CFR § 214.2(f) / § 214.2(j)

F-1 and J-1 SEVIS regulations. Foreign-language financial documentation supporting Form I-20 or DS-2019 issuance follows the USCIS certified-translation standard.

8 CFR § 103.2(b)(3)

USCIS certified-translation standard applied to any document submitted to immigration authorities — relevant to F-1, J-1, M-1, and dependent visa filings.

NACES / AICE member standards

National Association of Credential Evaluation Services and Association of International Credential Evaluators member-evaluator intake standards (WES, ECE, IERF, SpanTran, Josef Silny, etc.) accept third-party certified translations.

Hague Apostille Convention

For US documents going to a Hague-member country, apostille filing through the relevant US Secretary of State is required. Verdacert coordinates the filing.

DOCUMENT TYPES

Documents we routinely handle for universities accounts

  • Foreign academic transcripts (secondary and post-secondary)
  • Foreign diplomas and degree certificates
  • Course descriptions and syllabi for credit evaluation
  • Foreign professional licenses and certificates
  • Foreign letters of recommendation
  • Foreign personal statements (some scholarship contexts)
  • Financial affidavits and bank statements (I-20 support)
  • Proof-of-relationship documents (dependent F-2/J-2)
  • Grade-scale legends and institutional accreditation notes
  • Foreign secondary-school certificates (Abitur, Bagrut, A-levels, Gaokao, etc.)
  • Standardized test result letters (where in non-English)
  • US-issued transcripts for outbound use (reverse certification)
How we workOPERATIONS

How a universities account runs.

How it works03 STEPS · ~5 MIN TO QUOTE

A process you can hand to USCIS without rereading the rules.

Upload, we translate, you submit. Every step is bounded by a real deadline and a named reviewer.

01

Upload your document

Drag & drop a PDF, or photograph the original with your phone. We accept JPG, PNG, HEIC, PDF, and TIFF up to 25 MB.

· Instant page count & quote· Multi-document orders supported
02

We translate & certify

Our translation engine produces a first draft. A vetted native-speaker reviewer with regional expertise edits and signs the certification before release.

· Layout preserved 1:1· Names transliterated to your I-130 spelling
03

Download your USCIS-ready file

You receive a single PDF: original, translation, and the signed certification statement that meets 8 CFR 103.2(b)(3). Notarization and hard copies on request.

· Notarization & apostille add-on· Hard-copy mailing via USPS Priority
FAQFOR UNIVERSITIES BUYERS

Universities translation: the questions teams ask before signing.

Q.01Do US universities require WES or ECE evaluation, or can they accept Verdacert's translation directly?
It depends on the institution and the program. Most US universities will accept a certified translation directly for admissions review, but reserve the right to require a NACES-member evaluation (WES, ECE, IERF, etc.) before enrollment. Verdacert's translation is accepted at both stages: it satisfies admissions-office review and serves as the evaluator's required source translation. We format the packet so the same document works for both.
Q.02How do you handle grade-scale conversion?
We do not convert grades to a US scale (that's the credential evaluator's job under NACES standards), but we do provide a grade-scale legend reflecting the issuing institution's stated grading policy. This lets admissions reviewers make an informed comparative judgment without crossing into evaluation territory.
Q.03Is Verdacert FERPA-compliant for handling student records?
Yes. We work under FERPA's school-official exception (34 CFR § 99.31(a)(1)) when engaged by an admissions or registrar function, and we sign data-sharing agreements consistent with that exception. Documents are stored encrypted at rest, access is role-based, and we do not redisclose student records outside the scope of the engagement.
Q.04Can you turn around a transcript in under 24 hours?
Standard turnaround on individual graduate transcripts is 24 hours; rush (12 hours) is available at a 50% surcharge. For peak admissions windows with bulk submissions, we hold reviewer capacity in advance and can sustain higher throughput without overflow.
Q.05Do you handle scripts beyond Latin alphabets — Chinese, Arabic, Cyrillic, Devanagari?
Yes. Our reviewer pool covers Mandarin, Cantonese, Arabic, Farsi, Pashto, Dari, Urdu, Turkish, Russian, Ukrainian, Hindi, Bengali, Tamil, Korean, Japanese, Vietnamese, Thai, and most major European languages. RTL scripts (Arabic, Farsi, Urdu) are formatted with proper text direction in the translation packet.
Q.06Can you produce a translation packet that goes straight into Slate or Banner?
Yes. We deliver PDFs sized and named to match common admissions document module specs (Slate, Banner, PeopleSoft Campus Solutions, Workday Student). For high-volume institutions we'll align file naming conventions to your application ID format.
Q.07What about students with no source transcript — secondary school certificate only?
We handle foreign secondary-school certificates (Abitur, Baccalauréat, Bagrut, A-levels, Gaokao, ISC/CBSE, etc.) with the same certification process. Where the certificate format is itself the credential (rather than a transcript), we annotate the credential type in a reviewer note so admissions readers can place it correctly in your evaluation rubric.
A+
BBB accredited business since 2024
20
Languages supported — Arabic, Farsi, Urdu, Pashto, Dari, and more
100%
USCIS acceptance · refund if rejected
Get startedRESPONSE WITHIN ONE BUSINESS DAY

Bring Verdacert into your admissions cycle.

Email firms@verdacert.com with your peak monthly volume and admissions system. We will configure batch intake, FERPA data-sharing, and reviewer capacity within one business day.

CONTACT

How to reach us

  • Email · firms@verdacert.com

Include rough monthly volume, primary source languages, and any compliance constraints. We'll tailor the pilot accordingly.

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Standard delivers in 48 hours; Express in 24; Rush in 14. USCIS-accepted, or your money back.

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